AIA CES

1. Letter From Ken L. Ross, Jr., FAIA, Interim Vice President, Design & Practice
2. Ask AIA/CES Director Conference Call Series- Alla Orlova, M.A., Director, CES
3. Sara Says!– Sara Thomas, Manager, CES
4. AIA/CES Provider Workshop: Training on Trial – Wednesday, May 11
5. Policies and Procedures – Electronic Attendance Forms
6. Industry News and CES Updates
7. Social Media Survey Results and New Survey
8. Media Scan – 4 Articles that May Interest You
9. AIA Chapter Call for Speakers and Sponsorships
   

We want to update you on our progress with CES Discovery, AIA’s new learning management system since our October 25, 2010 launch.

• One million member records have been transferred from our previous service provider into Discovery. 
• 27,000 members; 152 components, and 1800 providers have logged into Discovery since launch.
• Hundreds of courses have been submitted for review and approved.
• Thousands of new credits have been posted to member transcripts.

We thank you all for your work to ensure that members’ transcripts are up to date and accurate.

The beginning of 2011 is a good time to remind us all of the obligations of all AIA Continuing Education providers. We want to focus on three important requirements, which have been in place since 1995.

• Proposed courses are to be submitted for approval to AIA CES no later than five days prior to event. This request is to be submitted online. 
• Courses cannot be advertised as eligible for AIA Continuing Education credits until approval is received. 
• Attendance for individual courses and conferences is to be submitted no later than two weeks after the event using CES Discovery online, bulk upload or electronic attendance form.

AIA members count on the CES Discovery system to accurately reflect their records. If courses are not approved, then receipt of credit is jeopardized. If attendance is not reported, then credit does not appear on the member’s transcript.

For additional information about these and other requirements, please download our provider manual. Alla Orlova, Director, CES will discuss CES policies and procedures during Ask AIA/CES Director conference calls. More information about the calls is available on the Upcoming Events Page for providers.

If you have questions or concerns about these requirements, please contact AIA Member Care CES at aiamembercareces@aia.org or 800-242-3837 option 3.
 

Sincerely,

Ken L. Ross, Jr., FAIA
Interim Vice President, Design & Practice

Are you offering courses that AIA members are interested in? What questions do you have that others might want to hear? This is your opportunity to network with your colleagues and to ask questions. Please join me for a casual conversation about your continuing education initiatives.

Below is information for some of the scheduled calls and topics to help focus our conversation. For a complete list of dates and topics please review the Upcoming Provider Events web page.

Dates: March 1 & 3 from 2:00-2:30
Topic: AIA CES 2011 Policies and Procedures
This call is intended to discuss CES provider manual as well as CES policy and procedures changes.

Dates: March 8 & 10 from 2:00-2:30
Topic: Are you a new AIA Provider? This session is for you.
This call is intended for all CES Providers who recently joined and need help getting started.

Dates: March 15 & 17 from 2:00-2:30
Topics: How to market your courses to AIA members
This call is intended to discuss proven tactics to help you get connected with members.

You must preregister for the call. These sessions will be limited to 15 participants per session. Please register early to secure your spot.

Email Dana French at ces@aia.org and put March Conference Calls Registration in the email subject line.

In your email, please include the following:

• First, Last Name
• Provider Name/Provider Number
• Participants Email Address

Conference call information will then be sent to you!

Workshop Information
For most learning professionals and organizations, training is on trial. The charge? Incurring expenses in excess of its value to the organization. Join special host, Wendy Kirkpatrick of Kirkpatrick Partners, at the Hilton Riverside New Orleans Hotel for the AIA/CES Provider Workshop. This workshop will prepare you to effectively demonstrate how training is valuable to the bottom line of your business. This session will explain why measures like numbers of courses held and attendees do not equal value in the eyes of our key business partners or to the corporate jury. It will bring to light the key metrics that are important to business and how you can support them. You will learn how, through business partnership, you can solidify the importance of the workplace learning organization to the company and can enjoy a secure position regardless of economic fluctuations. You will come away with concrete ideas for how to obtain you own “not guilty” verdict. Based on the book by the same name, this interactive seminar facilitated by the world leader in training evaluation is not to be missed! After this session, you will be able to describe the difference between effective training and training effectiveness, plan and deliver training programs with business value in mind, and demonstrate program value in terms that business partners understand. A reception will immediately follow featuring New Orleans-style cuisine. Open to all AIA providers and those interested in joining the CES Provider Program.

By March 1st Providers can download the Electronic Attendance Form PDF from the Resources section of the CES Discovery home page. Instructions for using the form will be printed at the top of the form. Once an Electronic Attendance Form has been created for your event, the provider will scan the forms, and email them to cesattendance@aia.org. An automatic email will be sent to providers to confirm receipt of your attendance documents. Providers can check to see if attendance was successfully uploaded 48-72 hours later, by accessing the View Member Attendance report under Shared Reports on their admin menu.

Important Requirements

1. Attendance forms faxed or emailed directly to AIA/CES staff will be discarded.
2. This PDF form is interactive and must be created UNIQUELY for each session(in the case of individual courses); or each conference date (in the case of conference forms) 
3. Member Numbers, Names and all other hand-written information must be clearly PRINTED in black ink, it is the responsibility of the provider to ensure legibility
4. Forms must be scanned at 300dpi resolution or better

Providers must add the following information to the top of the PDF document before printing it:

If you have questions, please contact AIA Member Care staff at aiamembercareces@aia.org or 800-242-3837 option 3.

Also, please note that registered architects in the following states renew based on birthday or registration date.

New AIA Communication Channel
As some of you may know, AIA/CES staff post to twitter www.twitter.com/AIAContinuingEd on a regular basis, and we post blogs weekly to the AIA/CES blog http://blog.aia.org/ces. In April we will inaugurate AIAContinuingEd’s monthly Twitter Chats to discuss issues in real time. More information will be posted in the March 2011 CES Provider Connection.

Thank you to all Providers who participated in the CES Provider Connection January 2011 survey about social media. Twitter and Facebook are the preeminent social media tools used by business, and it looks like the same trend applies to CES Providers. For information about the survey, please review the power point results.

AIA/CES created a new survey about your training program and needs. The survey will be used by AIA/CES staff to determine the preferred format to deliver training to providers. The survey will take less than 5 minutes to complete. Your responses will be strictly confidential and reported only in aggregate.

The final result with your help is expected to be completed by late March 2011 and will be included in the next CES Provider Connection. We would strongly encourage you to participate!

To complete the survey please go to: http://www.zoomerang.com/Survey/WEB22BVNYQG65L/

Thank you for your time and valuable input.

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Call for Speakers and Sponsors – Proposal form on website
Contact Wayne Connors 
804-237-1769

Please email Maria Sigillito to add your 2011 events to this list and include AIA Chapter Speakers and Sponsors in the Subject line.  Please include the following information in your message:

• Component Name
• Conference Title
• Link to conference web page
• Date of conference
• Location of conference
• Is this a call for speakers or sponsors?
• Contact Person
• Email
• Phone