A good friend of mine says, “Well, you know what Feng Shui means, don’t you? It means 'Throw it away.'” I love that. During the first quarter of every year I purge records, files, etc. in accordance with statue of limitation requirements for my state (Georgia silly – not confusion as in “state of”…). Over the years I’ve realized how important a process this is. We also take “current” files and move them to “GC warrantee,” and roll the older ones from there into “archives.” Archives are then the files that get purged (minus statue of limitation).
What I like about this process is that it is a temporary “time out” to look at work over the past 12 months and another time frame of 6-8 years. Building processes have changed, new materials – new concepts, etc. And our method of filing has changed. Now, when a file moves from “active” to “GC warrantee period,” the files are smaller, in part because the entire shop drawing process is handled electronically.
I also like that during this process, some of the “pending” stuff that tends to collect in the corners gets put away or “feng-shui-ed.”
--Lisa Stacholy, AIA